Executive Assistant (M/W) – Casablanca

About us:

MKLEAN Recruiting is an independent recruitment agency using headhunting and direct approach, dedicated to high potential executives, senior executives, middle managers and experts.

Our vocation : connecting companies and the best talents around development objectives and common values, for a shared success.

Missions:

Our client, a major player in the distribution sector, is hiring an Executive Assistant for a position based in Casablanca.

Reporting to the CEO, your responsibilities will include, but are not limited to:

• Calendar management, including scheduling appointments, managing correspondence, emails, and the CEO’s leave.
• Reception and screening of phone calls.
• Physical reception of appointments.
• Logistics organization of professional events such as meetings, travel, seminars, and trade shows.
• Preparation and control of the documentation necessary for the CEO’s mission, including documents, reports, and communication materials.
• Management, tracking, and archiving of meeting minutes and documentation.
• Mail reception and sorting.
• Drafting meeting minutes for the CEO.
• Regular reporting on work progress and scheduled appointments.
• Supervision and organization of the CEO’s and staff’s travel.
• Assistance to the Deputy General Manager in her role as an assistant.
• Office management of the Group.

The ideal candidate:

A graduate from a business school or university with a minimum of 10 years of experience as an executive assistant. Proficiency in both written and spoken English is a must. Strong knowledge of office tools (Outlook, PowerPoint, Excel, Word) and administrative management is required. You should be versatile and have excellent time management skills.

Professional Skills:

• Capable of bringing energy and new ideas and taking initiative to solve professional challenges.
• Demonstrates discretion in handling confidential information and is organized and meticulous in managing tasks and responsibilities.
• Proficient in interpersonal relationships, able to work as part of a team, listen effectively, and communicate well.
• Adaptable in different contexts, respects tight deadlines, prioritizes effectively, and works proactively in project mode.